The Work-Based Learning feature is a new area available within the aXcelerate system that is launching on the 1st July 2022. This feature was developed to help digitise the work-based learning process for modern training organisations and provide a better experience for everyone involved. Click here to find out more about what the feature can offer and how it can benefit your business.
Tip: Before reading further, we recommend ensuring that you understand the key definitions found on our Billing Overview page.
Note: The default terminology used in the system and referred to in this article is Placement, however, this can be changed to Traineeship, Apprenticeship or Internship in your account from the Core tab of the System Settings and are viewed as interchangeable for the purposes of this article.
Warning: You will need to express your intention for continuing to use the feature for it to remain enabled within your account after the Beta period and incorporate the use of the feature into your licence agreement. Our Customer Success Team will reach out to your account key contacts if you have been actively participating in the Beta and have Placements created.
Work-Based Learning Pricing Overview
Providers who use aXcelerate’s Work-Based Learning feature are billed for the number of Placements that commence within your billing period. This pricing model ensures that the amount you pay for your aXcelerate system scales with your business. It also makes it easy for you to track the usage and costs associated with your use of the Work-Based Learning feature.
There is no minimum amount required to use the feature and no additional fees for going over the pre-defined limit. You will simply pay for the number of Placements that commence within the given period. Creating Host Employers, Activities, Presets and any other data in the Work-Based Learning area will not incur any additional fees.
The cost of each Placement will diminish as more Placements are created within your account to allow you to accumulate cost efficiencies as you use the feature more over the course of your annual billing period. This will work in a tiered system where after a certain number of Placements are created, the cost of the next Placements to commence will become lower. This will again repeat until the next limit in the tier is reached at which point a new lower price per placement will be used (e.g., the first 50 Placements will cost more than the next 50 that are created). At the end of your billing period, the diminished costs will reset and need to again be accumulated over the next period.
For more information on exact pricing, you can fill out the enquiry form or submit a support request to get in touch with our Customer Success team to provide an individual quote.
Placement: A Placement is basically an enrolment in the Work-Based Learning system. A Placement is assigned to a particular Learner and is always linked to one class enrolment, but can have many Host Employers & Supervisors. Placement is the default terminology used but can be altered in the System Settings. For more information about Placements, click here.
Billable Placement: A Billable Placement refers to an active Placement that has commenced within your current billing period. If the Placement was cancelled before it commenced or has previously commenced in a prior billing period, it will not be counted as billable. This means that if you had a Placement that spanned multiple billing periods, it would still only be charged once.
Tip: If a Learner would traditionally participate in multiple Placements, you can achieve a similar outcome in the system by linking multiple Host Employers to the Placement with different schedules. This means that you should only ever have to pay for a Learner to participate in Work-Based Learning once for a particular enrolment.
Note: A Placement must be linked to a Class Enrolment. While a Placement will only be charged once upon commencement, the class enrolment will also be billable as per your learner-based licence agreement.
Work-Based Learning billing period
The fees incurred from Billable Placements and the associated cost reductions will accumulate over your annual billing period. After the current billing period ends, the accumulated cost reductions will reset and be reaccumulated over the next period. While the cost savings accrue over a yearly period, automated invoicing will be triggered each month over the period.
Work-Based Learning Beta Period
We appreciate everyone who is participating in the Work-Based Learning Beta and providing us with feedback. Once this period ends and the feature is fully-launched (July 4th 2022), fees for using it will come into effect. Any accounts that want to use the feature after the Beta period will need to express their interest and add it to their licence agreement.
Tip: Our Customer Success Team will reach out to the key contact of any accounts that have been actively participating in the Beta to discuss pricing for continued use of the feature before the end of the Beta period.
Note: Any data that has been set up in accounts will be retained after the Beta period even if the feature is disabled in your account. For example, if you have set up Host Employers but have not yet started creating Placements when you decide to use the feature, your Host Employers will still be in your account when the feature is re-enabled.
Submit a Work-Based Learning Enquiry
To enable Work-based Learning in your account after the Beta period ends (July 4th, 2022), you can fill out the enquiry form or submit a support request to get in touch with our customer success team. They will contact you to provide pricing information and get the feature turned on in your account once it has been added to your licence agreement.
Tip: If you're interested in checking out the Work-Based Learning system after the Beta period, ask our team to turn on the feature in your Staging account to let you test it out yourself. The Apps can also be set to view information from the Staging environment to let you easily test the full experience.
WBL Pricing FAQs
Will I be charged for Placements that I have created during the Beta period?
For accounts that have been using the feature during the Beta period, we are offering up to 50 of your commenced placements to continue free of charge from the 4th of July when you formally sign up for Work-Based Learning. Any placements that end before July 4th will not be billable and will not count towards this amount. Any Placements that commence after this period will be counted as a Billable Placement. If you have active Placements created before the period ends, our Customer Success team will reach out to you to discuss pricing and keep the feature enabled in your account beyond the Beta period.
Will cancelled Placements be billable?
A Placement that has commenced will be billable, however, a Placement that has been cancelled before it commences will not be counted.
How much does each Placement cost?
Exact pricing is currently available by completing the enquiry form or submitting a support request to our Customer Success team.
The cost of each Placement will vary, as more Placements within a billing period commence, the fee for the next Placements to commence within the period will diminish.
The cost per-Placement will initially be larger but will reduce in cost as you scale. The exact price per placement and the cost scaling will be determined as part of the licence agreement defined during conversations with our Customer Success team.
Can I test out the system before I use it?
During the Beta-period, Work-Based Learning will be enabled in all Turbo accounts for users to trial. After this period the feature can be enabled in your staging account upon request to our Customer Success team. The Apps can also be set to view information from the Staging environment to let you safely test the full experience. Keep in mind, the data in your staging account will refresh at the beginning of each month so your testing should revolve around this timeframe.
How long is a billing period?
The length of a billing period will be one year during which time the cost savings of commenced Placements will accumulate. This period will be the same timeframe as your regular licence period. Automated invoicing will occur monthly, but the period will span a whole year.
What if my Learners need to do multiple Placements?
A Class enrolment will only ever have one Placement linked to it. If a Learner would traditionally participate in multiple Placements, you can achieve a similar outcome in the system by linking multiple Host Employers to the Placement with different schedules. This means that you should only ever have to pay for a Learner to participate in Work-Based Learning once for a particular enrolment.