Work-based Learning Activities

Work Placement Activities refer to the tasks that a student will undertake during their Placement. The list of available Activities should encompass everything a student may do at the Host Employer that is related to the course they are undertaking. When students create Logbook Entries using the aXcelerate Learner App, they will be able to select the Activities they took part in during that visit from the list of available Activities.

Courses

 

Work-based Learning

 

Activities

Create a Work-based Learning Activity Type

Work-based Learning Activities can be grouped into Types to help Learners to find the correct Activity when creating a Logbook Entry. Types are also helpful for organising Types in the administration area as the primary list is grouped by Activity Type.

1. Click New Type
2. Enter the Activity Type Name
3. Click Create Activity Type

 

Tip: An example of an Activity for a Carpentry Apprenticeship could be 'Apply varnish to a surface' with the Activity Type set as 'Woodworking'.

Create a Work-based Learning Activity

1. Click on the Qualifications tab of the Work-based Learning area
2. Select a Qualification
3. Select a Unit within the Qualification
4. Click New Activity
5. Upload an image to be used for the Activity thumbnail
6. Set the Activity Name
7. Select an Activity Type
8. Click Create Activity

 

Tip: Activities can be created from the Qualifications tab of the Work-based Learning area, or when viewing the Activities of a particular Placement.

 

Note: You can add a new Activity Type by typing in the name of a new type in the search area and then clicking 'Create as a new Type'.

Map a Work-based Learning Activity

Activities can be mapped to units within a Qualification to automatically assign them to Placements that are created for that Qualification. This also creates a relationship between the tasks the student completes and the appropriate units in their course while using student-friendly terminology for the Activities.

1. Click on the Qualifications tab of the Work-based Learning area
2. Select a Qualification
3. Select a Unit within the Qualification
4. Click Map Existing Activities
5. Search for and select an existing Activity

 

Tip: You can also create a new Activity from this interface which will automatically map it to the selected unit.

 

Note: You can also assign an Activity as a General Activity for a Qualification to map the Activity to the Qualification, but not create a relationship with a specific unit.

Unmap a Mapped Work-based Learning Activity

Once an activity has been mapped to a unit & qualification it can be unmapped from the Mapping area by clicking on the mapped Activity.

1. Click on the Qualifications tab of the Work-based Learning area
2. Select a Qualification
3. Select a Unit within the Qualification
4. Click on a mapped Activity

Manage Placement Activities

When a Placement is created for a particular Qualification, any Work Placement Activities that are mapped to units in that Qualification will be assigned to the newly created Placement. After the creation of the Placement, Activities can be added or removed for that student as needed.

1. View a Work Placement record
2. Click on the Activities tab
3. Search for an existing Activities or create a new Activity

 

Tip: Activities can be removed from a Placement by clicking the remove icon on the Activity when viewing the Activities for that Placement.

Deactivate Work-based Learning Activities

An inactive Work-based Learning Activity will not appear for Learners when they are creating Logbook Entries in the App. Deactivating an activity is useful for keeping historical data for Activities that have been recorded by students but are no longer relevant for future Placements. The Activity will still retain the Unit mapping relationship, but not appear to Learners and be hidden in most interfaces in the admin area. Inactive Activities can be reactivated from the additional actions menu when viewing the Activity.

1. Select an Activity Type
2. Select an Activity
3. Click on the Additional Actions Menu (3 dots)
4. Click Deactivate Activity
5. Click Deactivate Activity

 

Tip: You can still change the Unit mapping of a deactivated unit from the Activities tab. By default, inactive Activities will not appear in the main list of Activities, but you can show inactive Activities by adjusting the filters.

 

Note: The name, Type and Unit mapping relationship of an Activity can be changed instead of deactivating it.