December 12th 2018
AX-4142 - There has been a major improvement to the way dates are handled when booking into a class (type p) via our /course/enrol and /course/enrolMultiple APIs.
Previously, when enrolling into a class where units are scheduled at various intervals, all student unit dates were set to the same start/end date of the first class unit. This issue was worse when passing the parameter BookOnDefaultWorkshops=false. In this case, the unit dates were all being set to the current date.
The API will now behave the same as enrolling via the administration portal. This includes 3 new parameters which correspond to the admin checkboxes and alters the behaviour of the enrolment:
- bookOnDefaultWorkshops - Existing parameter. If true (default) will enrol the student into workshops linked to the class units. Will only work if each unit has at most one workshop available in the class setup.
- syncDatesWithWorkshop - New parameter. If true (default) will set unit start/end dates to be the same as linked workshop start/end dates. This is normally the desired behaviour when enrolling into these types of classes, but the parameter exists to give developers the option. Only has an effect if bookOnDefaultWorkshops is also true.
- syncWithClassSchedule - New parameter. If true, you should also pass a DateCommenced parameter. It will use that as an offset from the class start date to then set the rest of the units and enrolment dates. For example, if the class starts at the first of the year and you pass a DateCommenced of February 1st, it will offset all dates by 31 days. The default value is false, in which case the dates will all be the same as the class dates. This will have no effect if a DateCommenced parameter is not passed.
- DateCompletionExpected - New date parameter to set as the expected completion date of the enrolment and will also set all of the unit proposed end dates. This is ignored if any of the sync parameters above are true.
For further details see the API documentation.
AX-6135 - Assessors can now be updated in bulk for Online Assessment enrolments.
AX-6162 - A 'view responses' link has been added to the Online Assessments result screen
AX-6830 - We have updated the WYSIWYG editor for the short description and outline for E-Learning to be consistent with that used for similar fields for qualifications and workshops.
AX-6880 - We have now added a "weekly schedule rate" option when bulk scheduling student activities. This schedule rate was previously set to 1, meaning users hand to bulk schedule an activity for every week. Users can now set a number to alternate weeks when scheduling.
AX-6881 - We have now added custom fields to Student Activities.
AX-6915 - A new Override mode is available in the Assessment Engine, to allow minor edits of published assessments.
AX-6925 - Students are now able to change their answers in Online Assessments (when item attempts are equal to 1) prior to submitting the attempt
AX-6926 - The "Answered" indicator in Online Assessments has been changed from green to black
AX-6959 - If a Student fails an Online Assessment attempt and they have attempts remaining; they will be shown the number of attempts remaining and encouraged to try again.
AX-6961 - A "retry" button will now appear on the Online Assessment (auto-marking) results page when the attempt was failed and there are attempts remaining.
AX-6965 - The Item Status in Online Assessments has been moved to the bottom of the card.
AX-6968 - Online Assessment Enrolments can now have multiple assessors assigned regardless of the number of assessors at the time of enrolment.
AX-7014 - The interface has been improved for PPD/CPD plans.
AX-7027 - Saving Assessment Questions/Items in the Authoring UI will now also save the entire assessment.
AX-7030 - View and Add Enrolment buttons have been added to the Assessment Details View
AX-7024 - Searching by OptionalID in the contacts/search endpoint via the API will now perform an exact match search, similar to ContactID.
AX-6089 - Fixed an issue where out-of-scope class units were not being cleaned up after transferring or deleting the last unit enrolment in that class.
AX-6423 - Course/Instances and course/instance/search have been updated to use the active state at the instance level when filtering with isActive, rather than the type level.
AX-6779 - An issue with the alignments of pagination controls (in Internet Explorer) has been fixed
AX-6854 - The template batch notification has been updated to inform users about where any errors appear
AX-6870 - We have fixed an issue where E-Learning dates were not correctly synchronising when withdrawing students from linked units.
We have also improved the bulk cancel linked E-Learning feature. Previously, bulk cancelling E-Learning and Online Assessments deleted these records. Now, the system will add a cancelled status. This makes restoring a cancelled enrolment much easier. Online Assessments can be restored by doing so on the view learner record page. For other E-Learning, simply update them to add a "Booked" status.
AX-6872 - An issue has been fixed in the training.gov.au interface.
aXcelerate will now discover and import all Elements & Performance Criteria for these units
AX-6884 - Fixed an issue where clients on IPv6 networks were unable to use the Trainer App.
AX-6906 - Validation for the /course/enrolments endpoint has been updated. The lasUpdated_min & max params must be used together and may only be 90 days apart.
AX-6930 - Fixed an issue where users with specific user management permissions (Student, Agent, Contact) were unable to edit or add users from the contact view page.
AX-6948 - Altered the process flow when converting in-house quotations to assist users with setting up linked classes.
AX-6952 - Fixed an issue where overridden complex date locations were not being displayed correctly in the calendar.
AX-6958 - Students will no longer be able to change a correct submission in an assessment when "training mode" is on.
AX-6975 - Corrected an issue where delivery modes and discounts would not be copied when duplicating a class.
AX-6982 - The student enrolment page has been improved so when you change a status to commenced or completed, the relevant date field will auto-fill with a value determined by the activity start/end dates of the unit enrolments.
AX-6983 - Fixed an issue where sometimes the Moodle student gradebook view was displaying a passed result incorrectly.
AX-6992 - Some minor animation issues with dropdowns have been resolved in the Assessment Engine.
AX-7011 - An issue has been resolved with bulk enrolling for assessments where the student did not have a valid email address
AX-7012 - Fixed an issue where workshop venue validation was not being skipped when desired when duplicating a workshop.
AX-7034 - An issue with using the Gap Text / Fill in the Blank question type, in tables and/or other HTML elements has been fixed.
November 28th 2018
AX-6416 - The discounts feature has two new features to greatly enhance its capabilities. There is now a Total Cap field with the following field hint: "If you add a value to this field, the discount will stop working when the total usage of this discount equates to a combined saving equal to this cap amount. E.g. A $10 discount will stop after 5 uses if the Total Cap is set to $50.00. This will be particularly useful with voucher discounts." A report is also available for discount usage where a cap has been put in place.
The second feature is a field that restricts usage to contacts that have a specific email domain field. This provides a simple control measure if you only wish to offer a discount to one particular organisation.
AX-6737 - Added mapping count indicators to the Training Components toolbar in the Assessment Engine Mapping UI.
AX-6801 - Responses to Online Assessments now show the question number in the heading (in the Learner Portal).
AX-6856 - The transactions warehoused report now contains the eWAY Transaction reference code as a display field and filter. This will facilitate a much easier process to reconcile your eWAY statement if you have this integration.
AX-6889 - We have made a performance improvement to allow certificate icons to appear for all workshops. Previously, these icons would only appear if there were fewer than 100 students.
AX-6912 - We have improved the online assessment duplication done when duplicating classes.
AX-6920 - Clients can now process/check an individual Canvas Enrolment for a Completion.
AX-6921 - Sections in the Assessment Engine Authoring UI will only be displayed when there is more than one.
AX-6922 - The warning message when deleting a section in an Assessment now also indicates that this will delete any items within the section as well.
AX-6935 - The trainer competencies report now filters out inactive trainers by default
AX-6944 - All assessment questions will now default to having an Unsatisfactory / Satisfactory Rating Scale.
AX-6485 - Finance reports with Transaction data now show the date/time that a transaction was applied to the related record.
AX-6943 - The Content Editor in the Assessment Engine has been updated to have new styles and functionality.
AX-6661 - Running saved reports in the report builder will no longer set fields back to the default order if you do not open the display fields component before you run the report.
AX-6850 - Resolved an issue with the Review Mapping Screen when loading an Assessment Plan with no mappings to review.
AX-6871 - We have restored the matrix cell colours in the class export to PDF and Excel views. We have also fixed an issue where the class matrix PDF export was no longer exporting in landscape mode.
AX-6873 - Templates with payment plan details now order the instalments better when some payments have already been invoiced. If an invoice due date exists, this will take precedence over the scheduled instalment date
AX-6878 - Corrected an issue that failed to display the Default School Type against enrolments where an Organisation with a school type had previously been selected.
AX-6893 - Resolved an issue with the Duplicate Contact message on Contact View in the New UI in accounts with no contact photos enabled.
AX-6894 - Fixed an issue where clients could inadvertently merge an admin user into a student user. The system will force you to choose the admin user in this case. Two or more admin user accounts cannot be merged. Further, users will not be able to merge their own contact record.
Fixed an issue when adding a user account for a contact with a preferred name where the automatically generated username contained spaces and double-quotes.
AX-6916 - A colouring issue with the priority column in the "User Tasks" Dashboard Widget has been resolved.
AX-6933 - The contact search has been improved so you can hit the enter key to submit your search regardless of which search method you are using.
AX-6941 - Hitting the Next Question button in Online Assessment Quizzes will now take Students to the next unanswered question
AX-6973 - Resolved an issue where multiple enrolments into Programs/Qualifications with discounts would sometimes result in invoice line items not being created.
14th November 2018
AX-2831 - Accredited enrolments have been improved to automatically select a payer contact from a parent organisation if the student's organisation does not have specified a payer.
AX-6350 - There are new reports titled "Complex Date Bookings report" that combine data from student enrolments and complex dates. These reports include the room, trainer and attendance of every student in any workshop with complex dates. Note that the live report only reports on Attendance for the current day and the Warehoused report contains additional fields and filters including custom fields.
AX-6585 - When adding a new assessment, the creation tools now appear on the left-hand side of the screen (in the SidePanel).
AX-6686 - We have reintroduced the ability to duplicate a question/item in New Assessment Engine Authoring UI.
AX-6814 - We have greatly increased the speed of drilling into a Qualification on the Assessment Engine Mapping UI.
AX-6691 - The Class Enrolments warehoused report now includes both view and filter columns for portfolio documents and checklists. The document column will be a status to indicate whether the student has a portfolio item of this type, if they have an item with a file, or if their only item of this type is expired. The checklist column will be a percentage of how complete that checklist is by that student. The percentage will either be based on direct numbers of the un-expired portfolio documents within it or based on points if the checklist is using the points required field.
AX-6825 - We have improved the colours used in the Class Matrix "Assessments" view.
AX-6900 - We have updated the class matrix saved views feature to allow users to select enrolment-level custom fields to display on the class matrix.
AX-6829 - We have reinstated the File Usage stat under System Settings > Account Statistics. This will give the approximate file storage for clients in S3. This stat is approximate and only updated weekly.
AX-5595 - An issue has been fixed with Unit Level Resources not displaying against the relevant Unit in the Learner Portal (unit display)
AX-6432 - Nursing Qualifications which appeared (by default) in the Qualification Title drop-down list (when adding a Past Qualification in the Learner Portal), have been removed.
AX-6720 - An issue was resolved where the page title would sometimes appear when printing attendance.
AX-6729 - Trainer reminders now have the date/time correctly formatted to the Australian format.
AX-6755 - In issue was resolved with setting up the room correctly for a duplicated workshop.
AX-6768 - When withdrawing a student from a unit, the cancel related Online Assessments will only include those enrolments where there have been no submissions.
AX-6774 - Improved the merge contact feature so that non-blank addresses were selected initially. A blank address cannot be selected when merging.
AX-6788 - The fields Eligibility Exemption indicator, VET FEE-HELP Indicator, and ANZSIC Industry Code will now only appear for Victorian class enrolments.
AX-6791 - We resolved a rendering issue with gap text in lists in the New Assessment Engine Authoring UI.
AX-6819 - An issue causing incorrect Assessment Item ordering in the Assessment Engine Task Mapping UI has been resolved.
AX-6840 - An issue was resolved that disabled the print labels button on the Workshop View page.
AX-6847 - An issue has been resolved where if you duplicate a student activity and there is a timetable clash, the duplication now works correctly and doesn't update the original activity.
October 31st 2018
AX-5609 - Improved support for the new AVETMISS Outcome 85 (Not Yet Started) as a default for future dated enrolments. Relevant State Classes will now use this as their default outcome for enrolments.
A State based default "interim" outcome has also been implemented, and will be used as a default when enrolling into units scheduled before the current date.
AX-5834 - A new field "Competency Achieved Log Date UTC" has been added to the Unit Enrolments - Warehoused report. This is a commonly requested field and it also can be used as a filter. The field hint reads as follows: "This is the UTC timestamp that the Competency Outcome field was changed to Competent or an equivalent value. If this change happened more than once, it is the timestamp of the most recent change."
AX-6086 - The Learner Portal will now show Legacy Assessments in an "Standard Assessments" tab, if they are being used with the Assessment Engine.
AX-6611 - We have implemented a new "Last Updated" field for Qualifications, Units, Workshop Types, Workshops, Classes and Class Enrolments. Any updates that happen after this release, users will be able to see who last updated these items and when on the top of the relevant update forms.
AX-6612 - The API courses endpoint now supports searching by last updated date/time. See our API documentation for more information.
AX-6613 - The API course/instances endpoint now supports searching by last updated date/time. See our API documentation for more information.
AX-6614 - The API course/enrolments endpoint now supports searching by last updated date/time. See our API documentation for more information.
AX-6654 - When transferring students from one class to another, users can now choose to also transfer the certificate records into the new enrolment. In order to transfer the certificate records, the new class must have the same qualification code as that of the original class at the time the certificate was issued.
AX-6763 - Units and elements are now ordered better in the assessment mapping UI.
AX-6786 - Some UI issues and inconsistencies have been resolved in the SCORM/Tincan 'Register Contact' feature.
AX-6793 - Saving organisations has been improved so when you set the Employer or Payer contact as a contact from a parent organisation, that contact will still be linked to the parent organisation.
AX-6815 - Field hints have been added to some AVETMISS fields on the add/update contact page to indicate the official AVETMISS field name and what the recommended wording is for a student facing enrolment form. This may be helpful when creating a student record over the phone.
AX-6066 - New fields have been created in the Accredited Warehoused reports so that attendance results can be calculated as a subset of complex dates between the activity Start/End Date of a unit enrolment.
AX-6659 - Resolved an alignment issue with the trainer availability table in the Legacy Calendar UI, where the header was not synced with the table itself.
AX-6663 - An issue was resolved where class discounts were not being offered for classes with multiple timetables.
AX-6673 - The "Invoice Items - Warehoused" report now shows first transaction information even if the transactions are not finalised and exported.
AX-6704 - An issue was resolved in the templates area that was preventing users from deleting an unwanted template.
AX-6713 - Fixed an issue where package rules were not correctly counting elective units if that unit was part of another qualification.
AX-6715 - We will now prevent selection of the invoice option when enrolling into a workshop if the cost is $0.
AX-6721 - Removed unintended functionality from the workflow edit category interface by improving the interface.
AX-6724 - An issue was resolved in the timetabling feature where the workshops being created were not of the type that was selected at the timetable setup page.
AX-6732 - Fixed a rare issue where invoices were not being created via the workflow system when administrators were issuing invoices at the same moment.
AX-6758 - Fixed an issue in online assessments where the status of the assessment on the student enrolment page did not always reflect the same status of that displayed on the class matrix assessments view.
AX-6800 - An issue has been fixed with retrieving Canvas Assignment Group results, for Learning Activities where the Enrolment count is greater than 200
AX-6818 - Fixed an issue where the class matrix export to Excel was not output correctly for classes where students had out of scope units.
AX-6823 - Fixed an issue where exporting the class matrix as a PDF was not including the .pdf file extension in the exported file.
AX-6861 - An issue with the Redirect On Exit URL has been fixed in the SCORM Engine
October 17th 2018
AX-6417 - Additional fields have been added to the template builder. This includes some AVETMISS student information and the enrolment study reason.
AX-6677 - The Online Assessments feature in the Learner Portal has been updated to have a more user-friendly interface.
AX-6746 - The following improvements have been made to class matrix custom views.
- We have added contact level fields to the class matrix view options.
- The class matrix portfolio view will include a link to add a portfolio item for students who do not yet have an item of that type.
AX-6639 - We have added the new status NYS to our eLearning automatic completion updating.
AX-6620 - The issue has been resolved that was preventing the "Workshop Attendance for Class Enrollees" report running if certain fields were added.
AX-6629 - An Online Assessment issue with students being allowed to enter commas into Gap Text answers, has been fixed.
AX-6633 - An Online Assessment UI issue has been fixed where if you had a long overview/description in an assessment, this would not align correctly.
AX-6642 - A CSS issue was resolved where email icons were not appearing correctly.
AX-6645 - An Online Assessment issue was resolved where students were able to launch assessments from the home page before the access start date.
AX-6655 - The option to alter a payment gateway password no longer requires reselecting a payment gateway.
AX-6666 - We have fixed an issue where floating point error was very rarely causing error 7317 to incorrectly appear when validating the VSL student report.
AX-6699 - When adding E-Learning or Online Assessments to a class, the option to enrol existing students into the new activity will only include in-progress students that have non-final unit enrolments outcomes against the linked units.
AX-6722 - Duplicating classes has been improved so that if you do not wish to copy the timetable schedule of the original class, this timetable pattern will not be associated at all with the new class.
AX-6725 - An issue has been resolved in the timetable interface so the "Overwrite dates" checkbox does not get reset when you save a pattern.
AX-6733 - An issue has been fixed with Date Offsets not being correctly set for Assessments when being used with an Accredited Workshop.
AX-6739 - An issue has been fixed in the Online Assessments feature (for QTI based tests); where the passing rate was being ignored.
October 3rd 2018
AX-6473 - Improved the contact merge when dealing with online assessment contacts.
AX-6580 - When moving student workshop bookings, users now have the option to "Sync Activity Start/End dates with Workshop Start/End dates". This will update any unit enrolments linked to the workshop enrolment to have the same start and end date as the workshop. It will only affect unit enrolments with a non-final outcome (e.g. CA, NYS, etc.). Also, if selected, the enrolment commencement and expected completion dates will be updated to sync with the earliest and latest unit start/end dates.
AX-6682 - An updated UI for Mapping and Authoring of Assessments in the Assessment Engine has been made available. For the moment it is available alongside the existing UI, as some functionality has had minor changes.
As part of the update, the following new features are available:
Assessment Engine Performance:
- Searching, Scrolling and general performance of the UI has been improved.
Improved assessment filtering and searching.
- You can now search for assessments by author, name, description, and even section or item.
- Assessments can be filtered by creation date, assessors, and status
- Searching is now fuzzy - meaning that the search text does not need to exactly match
- Filters will now persist - allowing easy combinations of filters with search
Improved Qualification Searching
- Searching is now fuzzy - meaning that the search text does not need to exactly match
- All Qualifications can now be displayed in addition to just those within your account
Assessment and Component Cards:
- Cards have been improved to display more information, allowing easier identification of specific Assessments
- Assessment Items will now display the question description, rather than just the question name
AX-6582 - There have been a few major features added for the Class Matrix
- A new view, "Portfolio Checklist" has been added to view contact portfolio items by checklist for contacts in a class. Checklists can be defined in your system settings.
- Further, users can now select up to 10 additional columns to view on the class matrix. These columns include most enrolment level data available in the Class Enrolment report.
- And finally, views can now be saved at a system level, enable administrators to create common class matrix views for quick switching. To set these up, go to the RTO tab under the system settings and click on "Manage Saved Views"
AX-6059 - Assessments can now be printed (student & assessor versions). This functionality can be seen from the Assessment Overview Page.
AX-6600 - Trainer permission checking has been improved when editing unit enrolments.
AX-6576 - Marking Criteria and Observation Checklists now allow either a text response or file upload (via the Learner Portal)
AX-6610 - Payment Plans in templates have been improved to show all payment plan items and also additional totals relating to how much has already been invoiced and paid. This is useful for Enrolment Revision letters.
AX-6201 - An issue was resolved where having a single quote in the venue city name was preventing the print attendance form from functioning properly.
AX-6280 - An issue was fixed in the Goals/Quality Register where some dates were switching the day and month numbers.
AX-6515 - An issue was resolved where timetabled workshop venues were not being correctly set up until a user landed on the workshop view page.
AX-6527 - We have updated how addresses are handled when merging contacts. Now, instead of merging individual address fields, users will select an entire address to keep in the merged contact.
AX-6529 - An issue with Dot-Points not displaying correctly in Online Assessments has now been resolved.
AX-6530 - A bug was fixed with reloading an assessment response, when the back button is used to re-open an assessment.
AX-6551 - The Qualification Duration template field will now include both the start and end dates as part of it's calculation. 01/M/Y - 03/M/Y will now be 3 days, rather than 2.
AX-6576 - Marking Criteria and Observation Checklists now allow either a text response or file upload (via the Learner Portal)
AX-6578 - An issue has been resolved changing the workshop liked to several units at once where the workshop booking was unexpectedly moved even when the student was supposed to remain in the workshop for other units.
AX-6621 - An issue has been resolved with the assessed by field recording system in some instances where it was assessed by the trainer.
AX-6622 - Organisation ANZSIC codes are now shown in all reports for a contact if the contact does not have a specific ANZSIC code.
AX-6629 - An issue with students being allowed to enter commas in to Gap Text answers, has been fixed.
AX-6637 - An issue has been resolved were not all assessment details were being copied when duplicating an assessment task.
AX-6656 - An issue has been resolved with Students being able to submit against another Student's assessment (legacy assessments only) when the link was shared.
AX-6674 - An issue has been resolved with searching in the assessment mapping interface.
AX-6719 - An issue has been resolved with RPL assessment types not displaying student submissions.
September 19th 2018
AX-6630 - We have improved the performance of initially loading the send template page by having the system check the existence of resource files asynchronously only when selected by the user.
Suggestion from the Ideas Forum
AX-3270 - We have added a new feature to make the process of fully withdrawing students in accredited training much easier. When withdrawing a student (or students) from units, if the system detects related enrolments in workshops, e-learning, online assessments, or student activities, it will prompt the user with an option to automatically cancel and remove these linked enrolments as well. Users will be able to view and edit the enrolments that the system plans to cancel before submitting. These linked enrolments will only be considered if the student's current status is not final and the activity is scheduled for the future. Activities linked to current units that aren't being withdrawn will also not be considered.
AX-6566 - An issue was resolved where enrolling multiple students into workshops with extra booking items was only correctly adding and linking the items for the first student.
AX-6430 - An issue has been resolved with embedding videos in assessments.
AX-6513 - An issue has been resolved that prevented some payment plans being activated with percentage based rules where several rules are fixed to 2 decimal values.
AX-6539 - An issue has been resolved in the report builder so values in custom date fields do not flip the day/month when the day of the month <= 12.
AX-6635 - Fixed an issue where bulk updating files for contacts was occasionally failing.
September 5th 2018
AX-6270 - The following improvements have been made to the Trainer Competency Matrix.
- Review dates will now take portfolio document expiry into account.
- Start date is no longer a mandatory field for qualification type portfolio items.
- Users can now delete uploaded files in the trainer matrix evidence log area.
- Reviewing TAE evidence in the evidence matrix area will no longer take you to a new section.
AX-6275 - A new transition was added for trainer competency matrix so that administrators can archive evidence while it is in a pending or requires review state.
AX-6503 - Performance of the Accredited E-Learning report has been improved.
AX-6286 - The enrolment API can now support the case of a 100% discount. The enrolment status page now lists details of any tuition items where a discount has been applied in the finance section.
AX-6571 - The VET In Schools field has been added to classes; checking this field will default the value for enrolments in the class (unless overridden).
AX-5292 - Accredited enrolments have been improved so you can now select a payer from a parent organisation for the employer payment contribution field. You will not be able to select a payer from the students organisation hierarchy tree as the "other" contributor.
AX-6211 - Class Timetable overriding Schedule -
- See when timetabling for a class that there is a new checkbox underneath the units "Overwrite scheduled unit start/end dates to match timetable"
- Verify this only shows if at least one unit is chosen on the previous page
- Verify it only shows when timetabling group 1.
- Create a new class and timetable without selecting this box.
- After timetabling any unit, verify that the dates in timetable simple view have been set to the first and last complex date in the timetable. (this is the rule stated in the last line of the help info)
- Now create another class and set the dates for each unit in Simple view first.
- When timetabling, test with the box ticked to verify dates change
- Test not ticked and verify the simple view dates are the same.
- Where unit dates are not changed, there should be a new information icon showing that the timetable dates are different from the simple view dates
AX-5950 - An issue with multi-row template fields relating to student activities has been resolved.
AX-6428 - An issue has been resolved where students being booking into a $0 course with extra items were not getting an invoice generated via the admin portal or the API.
API change: The course/enrol endpoint will now return the amount of the booking including extra items. Also booking into a $0 course with required extra items will generate an invoice for those items for the student, when previously it did not.
AX-6434 - The finance model rules have been improved on the manual invoicing page. If the finance model is per hour or per unit, the unit will not be selectable if it is a credit transfer, has No funding set, or is a withdrawn/not started status with 0 attended hours. Further, if the unit is withdrawn, attended hours will be used to calculate the amounts rather than scheduled or nominal hours.
AX-6468 - An issue has been resolved where the traineeship client identifier field was not saving on initial enrolment - but only on the update.
AX-6494 - An issue has been resolved where plus characters (+) were not working in image filenames. In the future the only characters that will be allowed in uploaded image files are: letters, numbers, spaces, and the following punctuation . ! ( ) * _ - '
AX-6507 - An issue has been resolved in the report builder for payment plan data in the "Class Enrolment - Warehoused" report.
AX-6545 - An issue has been resolved preventing invalid solutions in authoring multi-choice questions
AX-6548 - An issue has been resolved with legacy Assessment Authoring UI processing text.
AX-6575 - Due to a restriction with our new file server the @ symbol will no longer be allowed in file names.
August 22nd 2018
AX-5945 - Contracts and funding sources can now be bulk removed.
AX-5980 - There is a new feature where clients can add a custom link in the Student Portal. The link will appear for all students in the portal in the top menu next to the home button. To enable this custom link, find the field in the system settings additional options tab.
AX-6174 - The template system now supports workshop details in class templates either as a stand-alone multi-row or within a subject multi-row, including complex date sessions.
AX-6257 - Suggestion from the Ideas Forum: Workshop Custom Fields. Clients can create workshop custom fields from their system settings and add them to any workshop. They will be displayed on the main view page for both admin and trainers. Users can use them as both filters and view columns in relevant warehoused reports, templates, and they are available via the API.
COMPLIANCE AX-6268 - We have added a field against qualifications, VSL Loan Cap, that will help our VET Student Loan clients ensure compliance with VSL legislation. If set, the system will automatically cap deferred amounts to this value, dispersing the amounts logically across all units of study. Deferral amounts that go over this cap will trigger validation errors for that enrolment.
COMPLIANCE AX-6472 - Outcome Code 61 - Superseded has been made available for S&S classes, in accordance with compliance changes.
AX-6371 - We have added a new API that wraps the USI validation web service. This service will mark a USI as verified against a contact record or return an error message with information on why the USI was not verified.
AX-6489 - There is a new report for all VET Student Loan providers. This report, Unit of Study Completions - Final Outcomes, will help providers comply with the requirement to report unit of study completion statuses by the 7th of the month following the completion date. The system will use the latest completed subject date as the completion date and only report units of study that are withdrawn (1), failed (2), completed (3) or RPL (5).
AX-6289 - There have been some styling improvements and better clarity to the messages to the public facing USI update page for students, accessible via the template field [Trainee USI URL]
AX-6302 - An updated UI for Authoring of Assessments in the Assessment Engine has been made available. For the moment it is available alongside the existing UI, as some functionality has had minor changes.
As part of the update, the following new features are available:
- Saving tasks has been changed to remove any confusion around when the data has been saved.
- Changing the status of the assessment has been moved to become part of the main UI, rather than as part of the Meta Data of the Assessment
Drag and Drop Item Ordering
- Items can now be dragged and dropped between or within sections
AX-6178 - An issue has been resolved in the templates feature where some class related fields were not available in a multi-enrolment template.
AX-6225 - We have fixed an issue with the calendar where it was often difficult to click on events in the trainer view.
AX-6343 - Removed the ability to delete a survey version if it had responses.
AX-6387 - We have a new version of our Moodle plugin (3.2) with a minor change to replace a deprecated constructor for PHP7. The upgrade is not required, however contact support if you would like a copy of the new version.
AX-6425 - An issue was resolved that was preventing finance codes bound to a domain from appearing in the workshop update page.
AX-6471 - Fixed an issue where client using an IPv6 network where unable to log into the aXcelerate app
August 8th 2018
AX-4416 - The "Use Default Values" option on the schedule update form was renamed to "Use Outcome Rules" to better reflect the intention of the option.
AX-5082 - There is a new API parameter available for online enrolments using the course/enrol and course/enrolMultiple endpoints: _ useRegistrationFormDefaults_. If true, the system will apply the default enrolment form values set in the system settings for the new enrolment. Individual values can be overridden at time of enrolment. The default value will be false.
AX-5628 - The full content of student course enquiries submitted via the student portal will now be captured in the note that is added to that student's contact profile.
AX-5929 - There is a new feature to allow users to bulk schedule student activities for a single student enrolment. This will allow the user to specify a week range, a duration, an activity type and the weekly availability of the student. The system will then attempt to schedule within that availability based on the trainer's schedule. Clashes can then be fixed or ignored.
AX-6226 - A label in the labour force status select box has been changed to align with AVETMISS Standards. "Employer" now reads "Self-Employed - Employing Others"
AX-6429 - The /course/enrol API endpoint now has an additional optional parameter that will add workshop type default items to the booking. This is false by default so unless this parameter is used, there is no change in the behaviour.
AX-5821 - Dashboards that have multiple report chart widgets will now load faster.
AX-6404 - Smart and Skilled (NSW) enrolments will now report an 85 status in place of the blank status for subject enrolment that are withdrawn with zero hours attended as per the changes to be implemented this month.
AX-5827 - Duplicates in the Top Level eLearning enrolments list has been fixed
AX-5972 - An issue with determining the Canvas Integration type (which caused the Assignment Group page to not load) has been fixed.
AX-6154 - An issue has been resolved with leading/trailing whitespace on gap text questions.
AX-6334 - Search engines will not be able to index public facing resources.
AX-6336 - When creating a new workshop via the calendar, the duration will remain in "sessions" if that is set at the default level. Creating a 3-day workshop will result in a duration of "3 sessions". A 1-day, 2-hour workshop will be recorded as "1 session".
AX-6346 - An issue with Gap Text not working correctly when nested inside other HTML Elements has been fixed in the Assessment Engine.
AX-6348 - The State and Domain filters on the Beta version of the Class List have been fixed.
AX-6358 - The Build on Attempts feature (Assessment Engine) will no-longer require the Assessor to re-score the Short Answer item as passed.
AX-6359 - An issue has been fixed with a "session expired" message which would appear straight after login, when using the New Assessment Rendering Engine on a mobile device.
July 25th 2018
AX-5730 - The resources reports now contain filters to search on documents by subject, program or workshop type.
AX-5863 - Two expired USI exemption types have been deprecated in the system. These values are still available where set against an existing contact record, but are no longer available to be selected for new students.
AX-6360 - Added the field Default Duration to the Student Activity Types. If set, it will be used as a default when adding a start time for a student activity of this type.
AX-6256 - For all clients, a new calendar date calculator will appear next to the expected completion date for tentatively enrolled students, allowing administrators to quickly calculate X number of days/weeks/months from the commencement date.
For clients using the ELICOS timetabling feature, when enrolling students and selecting units, the calendar date calculator will allow for quick calculations of the expected completion date. Further, a button will appear to allow administrators to first select start and end dates and then select units to enrol the student into that fall within that date range.
AX-6158 - An issue has been resolved in the Online Assessments Feature where Internet Explorer could freeze the page when attempting to make a submission for an assessment.
AX-6195 - An issue has been resolved where an error was mistakenly shown on the enrolment status page for a class enrolment if the student missed the first session linked to a unit.
AX-6218 - An issue has been resolved where converting tentative enrolments with ELICOS timetables would cause student payment plan instalments to be removed.
AX-6262 - An issue has been resolved in the Report Builder that was preventing changing fields when running a saved report if there were more than 25 fields pre-selected
AX-6281 -An issue has been resolved so that any error messages when verifying a USI will have better details as to the cause of the error.
AX-6285 - Fixed a UI issue in the workflow interface where users were unable to re-add contacts removed in the form when selecting multiple contacts.
AX-6290 - Fixed an issue where the template field "Qualification Stream Name" was not being populated.
AX-6293 - A issue has been fixed on the Student Unit Summary screen; related E-Learning was not being displayed
AX-6296 - We have fixed an issue where some USI creation calls were failing due to missing birth certificate details.
AX-6299 - Fixed a minor issue where the suggested times on the add event calendar form would go past midnight, yet not be selectable.
AX-6313 - Resolved an issue with searching in dashboard widgets with multiple widgets in use.
AX-6315 - Resolved an issue where the AQTF Goal View page could not be viewed for goals with deleted contributors.
July 11th 2018
AX-5725 - Delivery modes & predominant delivery mode (new AVETMISS 8.0 fields) are now available in the subject enrolments report.
AX-5775 - Students can now navigate to any question in an Online Assessment, with the new Side Menu. This feature is currently in a Beta testing phase—please contact aXcelerate support to find out more.
AX-5941 - Additional items can now be specified against a workshop type and returned via the API.
AX-5942 - Additional items can now be invoiced and linked to a booking via the API.
AX-5956 - The Assessment Engine now has a Build On Attempts feature. When enabled; students will only have to answer questions they got wrong in a previous attempt. This feature is currently in a Beta testing phase—please contact aXcelerate support to find out more.
AX-5966 - School organisations and the corresponding school type AVETMISS identifier can now be assigned to classes to be used as default reporting values.
AX-6202 - The system will now warn users if there are elective streams that contain core subjects.
AX-6024 - Turbo clients using the Online Assessments feature can now view the assessment by clicking into it and then clicking the "View Assessment" link. It will display a pop-up, similar to that used in marking
AX-6160 - We have added 2 new accredited student activity template fields: [Activity Type] and [Activity Notes]
AX-6215 - We have added a new set of permissions for the calendar: Calendar Events. These permissions will cover the viewing, creating, updating and deleting of calendar events on the new calendar. Users will always be able to view events that they have created or are guests on. They will also always be able to update or delete events that they created. Previously, the viewing and updating of events was covered by the Contact Management permission, therefore, any users or roles with this permission will automatically get these new permissions as part of this release.
AX-6247 - Resources in the learner portal will now open in a new tab/window.
AX-6261 - The CRICOS setup wizard has been updated to include the enrolment custom field needed for the PRISMS payment details report.
AX-5866 - Fixed an issue where legacy assessments were sometimes not ordering correctly and consistently across various pages and the learner portal.
AX-5884 - The VET Flag field has been moved out of the "Legacy Fields" area for subjects. The "Subject Flag" has been moved into the this area to properly reflect the AVETMISS 8.0 update.
AX-5952 - Fixed an issue where invalid school types via the API were returning the wrong HTTP status code.
AX-6199 - An issue has been resolved with portfolio items being uploaded twice if the button was double-clicked.
AX-6213 - Fixed issues with the report builder excel export feature where some data columns that contained finance codes or dollar amounts were being treated as dates.
AX-6216 - Fixed an issue where, under specific circumstances, students booked into a workshop with an existing Incomplete Online Booking status may not appear in the general mailout list.
AX-6230 - Fixed an issue where non-OLiV clients with a default reporting state of NSW were having trouble automating AVETMISS validation reports via the workflow engine.
AX-6236 - When students book onto a workshop via a survey link, the method will now be recorded as "Survey link" instead of "online".
AX-6240 - Fixed an issue where attempt order and number may have been wrong when deleting previous attempts for legacy assessments.
AX-6241 - An issue has been resolved in the Class Enrolment Activity Hours report when grouping by trainer.
AX-6249 - Fixed an issue where users were unable to drill into a subject legacy assessment except for the main unit attached to the assessment.
AX-6260 - Updated validation for student level due dates for legacy assessments to avoid attempting to save invalid date strings.
June 27th 2018
AX-5752 - The "Update linked subjects" checkbox will now appear when marking attendance in bulk for a timetabled class.
AX-5904 - For CRICOS providers we now have a PRISMS Payment Details report. This will report student tuition amounts and ranges for an students with a CoE number.
AX-5939 - Individual sales items can now be associated with a workshop booking. Includes items at the workshop type level and all other sales items (with a valid finance code)
AX-5977 - The trainer management area, including the managing of competencies, will now filter by trainer domain. If the trainer is linked to a user in a specific domain, that trainer will not appear in this area for users in a different domain. Trainers not linked to a domain will be treated as members of all domains and continue to appear for all users. This only affects the trainer management area. Selection lists and other areas of the system will continue to show all trainers for all users.
AX-5978 - Clients now have more control over the closing times for online enrolments for public workshops. Users can specify the number of minutes from the start date/time to close the course. The current functionality, of having courses close at midnight on a specific day is still supported. For In-House workshops, a close day of "0" will now have the same meaning as Public Workshops, in that they will close on the start date. Previously, 0 was ignored. Instead, in-house workshops that do not have a close day should be set to "None".
AX-6088 - Moodle User ID has been added to the Contact Details and Unit Enrolments reports (warehoused version only)
AX-6244 - Suggestion from Ideas Forum: The AQTF LE / ES surveys now take advantage of the cached database when running reports for date ranges that do not include the current day to improve performance. The PDF report also now displays the selected date range.
AX-6258 - Duplicating a workshop with linked e-learning activities has been improved so that by default, only the activities linked to the original workshop will be selected.
AX-4869 - The aXcelerate SCORM Engine has been upgraded to 2017.1.32.1034
AX-6094 - An issue has been fixed in the /api/course/deliveryLocations when using the active parameter
AX-6112 - An issue with the Canvas Test Connection not being able to handle an incorrect Canvas API Token has been fixed
AX-6121 - We have fixed an issue where the workshop duration field was being set as 1 day for any one day workshop created via the calendar. Instead, one day workshops will have their duration set in terms of hours.
AX-6127 - Fixed an issue where, on some occasions, updating or creating an automated report row task was not correctly saving the settings for a single-step workflow.
AX-6173 - An issue has been resolved for trainers in the Class Matrix. For big classes where trainers are only assigned to a select number of students, the paging of data in the matrix now works better with fewer pages required.
AX-6176 - The enrolment page has been updated so that if you select an agent, the default rate of the agent will be applied to the enrolment.
AX-6183 - Fixed an issue with online assessments where quizzes that were 100% automatically marked, appeared to have had their score "overridden" by the student - when in fact the score was calculated by the system.
AX-6188 - Fixed an issue where the API course/detail endpoint may, in extremely rare cases, return incorrect outlines.
AX-6245 - All clients can now add extra public booking items to workshop types.
June 13th 2018
AX-5826 - Finance warnings and errors that normally display only at the bottom of a student's enrolment status page will now display as a more visible warning at the top of the page.
AX-5996 - The new calendar multiple field view now works for Trainer, Equipment and Room weekly views.
AX-6023 - The new calendar now has custom CSS classes that wrap individual events and fields. This will allow custom styling for users who want to use a browser plugin such as StyleBot.
AX-6074 - You can now specify the number of attempts that a student will get for an auto-marked (e.g. multiple choice) question for an online quiz against the assessment type.
AX-6076 - We have updated the logic behind how CAN Notice Units of Study are generated for VET Student Loans. Previously, the Unit of Study would only appear if the census date was in the past and the end date in the future. Now, the Unit of Study will also appear if census is within the last 28 days - as per section 4.11.4 in the VSL Manual for Providers.
AX-6084 - We have updated our integration with the USI system to use their newly developed Cloud Software Authentication and Authorisation (CAA) solution. The Australian Taxation Office (ATO) has simplified the way systems authenticate and interact with the USI Registry System. Instead of every client generating and saving a device AUSkey into aXcelerate, our device AUSkey will be used to make calls to the USI System on your behalf. To facilitate this, the ATO have developed the RAM platform. Clients will need to generate a Software ID here and then notify the USI Office with that ID to authorise aXcelerate to access the USI Web Services. This notification can be done online - via the new RAM portal and your own AUSKey, or over the phone. This solution is currently in beta trial. If you are interested in participating in the beta trial, please contact aXcelerate support.
AX-6097 - An improvement has been made to the "Confirm tentative enrolment" feature for ELICOS courses so that the user will be warned if the commencement date is in the past.
AX-6186 - Suggestion from Ideas Forum The "Today" button has been added to the date field pickers on the contact add note form.
AX-5959 - The public booking extra items for public workshops at the workshop type level can now be specified as either required or optional.
AX-6142 - Agent Commissions page now requires both "Agent Management" and "Finance - View" permissions.
AX-6143 - A small performance improvement has been made when searching contacts by email address. You must now provide everything to the left of the @ character or you can search on the email domain starting with the @ character.
AX-6181 - Discounts from manual workshop bookings are now being recorded in a discounts log that records the value of every discounts that is applied to a booking. This data will soon be available in the report builder.
AX-6065 - The legacy class bulk mark assessment feature has been improved so the order of the units and assessments in the table is more logical. It now takes into account assessment due date, expected unit completion date, unit order within the class and unit code (alphabetically)
AX-6075 - Students will now be able to see all of their submissions (instead of correct/incorrect) on the Submission Details page in the Learner Portal
AX-6115 - Fixed an issue where students manually typing in the Learner Portal URL with incorrect casing were getting an error page. They will now correctly be redirected to the Learner Portal.
AX-6130 - An issue with the status staying at 'In Progress' after submitting a QTI online assessment has been fixed.
AX-6136 - An issue where the Start Assessment button was disabled when the student's status was Attempted has been fixed for online assessments.
AX-6146 - An issue has been fixed where a student could start a new attempt of an assessment, after they have been marked satisfactory.
AX-6165 - Fixed an issue where the Upcoming Events widget was displaying old student activities if they did not have an end time recorded.
AX-6170 - An issue with increasing the maximum attempts against an online assessment, not actually giving an extra attempt for the student, has been fixed.
AX-6185 - Fixed an issue where portfolio certificate templates generated directly from the contact portfolio area were not being recorded.
May 30th 2018
AX-4426 - Workshops - Warehoused reports now have an additional trainer filter that will not only search for workshops with the primary trainer, but also any workshops that have additional trainers. This does not include alternative trainers set on complex dates.
AX-5591 - A number of improvements have been made to the Online Assessment marking page, including the ability to freely add notes without needing to submit your marks first. In addition, notes added against assessment items will now default to the "Feedback" type.
AX-5832 - AVETMISS 8.0 and RAPT delivery modes can now be set in bulk on the "Set all Competency Statuses" page for a single student.
AX-6038 - The Canvas User ID has been added the the Canvas Enrolments screen.
AX-6091- To improve system performance, the Excel spreadsheet export feature has been removed from the following legacy reports: The Aged Receivables report and the Student Enrolment Progress With Trainer report.
AX-5838 - Fixed an issue preventing the editing of external income categories that are associated with a credit note line item.
AX-5843 - Attempting to delete a program with linked assessment plans will now return the appropriate warning message.
AX-5846 - An issue has been resolved with concession discounts where only one concession was available to be selected for workshop bookings.
AX-5913 - Fixed an issue where assessors were able to change the score of auto-marked quiz questions in the Online Assessments. Assessors will only be able to mark Short Answer type questions - all others will be marked by the system.
AX-5915 - Upon sending a notification for a legacy assessment, a link will now be provided to return to the previous page.
AX-5990 - An issue was fixed that prevented a contact from being deleted if they had previously applied for an enrolment approval.
AX-6015 - Minor improvements have been made to the agent commission page.
AX-6016 - A bug was fixed in the Learner Portal with the Show / Hide related E-Learning link.
AX-6018 - Fixed an issue where creating workshops with Online Assessments not actually mapped to its subjects was causing the scheduling information of those assessments to incorrectly appear empty.
AX-6029 - Trainers may now use the Template API endpoints
AX-6042 - Fixed an issue where wav and mp3 files were not being served correctly after being uploaded as attachments.
AX-6046 - An issue has been resolved with duplicating individual assessment items within a task. The assessment authoring tool will now also block you from updating task data if there are unsaved item changes.
AX-6048 - An issue has been resolved with the default subject ordering within modules.
AX-6049 - Resolved an issue with copying from existing Client and Agent Portal configurations when adding a new role.
AX-6051 - Error checking on subject enrolments has been improved to ignore workshop dates for withdrawn subjects and also to consider the first attended date if it exists instead of the workshop start date.
AX-6054 - Fixed an issue in the calendar where some chosen dropdowns were not behaving correctly when searching and then selecting the result with the mouse pointer.
AX-6064 - An issue was fixed in the Canvas Modules Integration where previously imported Assignment Groups would show on the Program Modules page.
AX-6091 - Fixed an issue where clients were unable to export large spreadsheets in excel from the Report Builder.
AX-6099 - Fixed an issue where the Published status for Online Assessments was not immediately available to be selected.
AX-6100 - Fixed an issue where the file upload and submission was not displaying for Marking Criteria and Observation assessment type instances via the student portal.
May 16th 2018
You can now build workflows to notify assessors and students based on the submission and completion of online assessment events.
The comment for the most recent enrolment status change is now available on the Class Enrolments - Warehoused report.
There are now warehoused versions of all the E-Learning reports. These reports are the same as the live reports but can produce more rows of data and more fields.
AX-6031 - A new style has been applied to all WYSIWYG text editors in the system. This does not impact functionality.
AX-6008 - There are now warehoused versions of all the E-Learning reports. These reports are the same as the live reports but can produce more rows of data and more fields.
AX-5898 - For turbo clients using the Online Assessment feature, you can now build workflows to notify assessors and students based on the submission and completion of online assessment events. See Workflow Actions - Assessment in the help guide for more information.
AX-6002 - The comment for the most recent enrolment status change is now available on the Class Enrolments - Warehoused report.
AX-5993 - Additional trainers for accredited workshops now have the same privileges in the linked class as the primary trainer.
AX-5999 - There was an issue fixed with API enrolments to accredited workshops with related E-Learning. The Access Start & Finish Date (on the E-Learning enrolment) will now be set correctly to match that of the related subject.
AX-6057 - There was an issue fixed in the Assessment Marking page to do with empty QTI submissions.
AX-6045 - An issue has been resolved with duplicating assessments.
AX-6041 - Resolved an issue when attempting to import tracking codes from a Xero account without tracking codes.
AX-5975 - Fixed an issue where users would incorrectly need to have the E-Learning View permission in order to see Online Assessment enrolments on a student's enrolment status page.
AX-5972 - An issue with determining the Canvas Integration type (which caused the Assignment Group page to not load) has been fixed.
AX-5970 - An issue has been resolved with unlinking resources from subjects.
AX-5955 - Default assessors of assessments related to an accredited workshop will now be updated when the assessor is changed in the workshop instance.
AX-5951 - The Bulk Mark Assessments page user interface has been updated to address some issues with displaying all subjects.
AX-5943 - A user interface affecting issue adding requisites to a subjects has been fixed
AX-5914 - A duplicate enrolment issue triggered by double clicking the "Continue" and/or "Confirm Price" button in the workshop booking process has been fixed.
AX-5217 - Line item amounts for invoices and credit notes are now exported to xero as tax inclusive amounts. This should resolve a rare 1 cent rounding issue between the two systems.
May 2nd 2018
You can now preview Online Quiz (QTI) assessments within the Assessment Builder
Users can now add workshops directly from the calendar with the new "Quick Add" button
All default parameters will be pulled from the Workshop Type. Linked subjects with E-Learning and Online Assessments will also be created (the linked class state will be set as the system default).
The calendar now includes scheduling clash detection
When adding or updating an event or workshop, the form will colour red any clashing guests, trainers, rooms or equipment based on the date and times selected.
[AX-5578] - When adding an assessment to a class, you now have the option of bulk enrolling students from the class into the assessment, or from the assessment into the class. E-Learning now also has the option of bulk enrolling students from the class into the E-Learning activity.
[AX-5637] - Users can now add workshops directly from the new calendar by selecting the "Quick Add" button. This will add a workshop with all default parameters pulled from the Workshop Type. If creating an accredited workshop linked to specific subjects, it will also set up any default linked accredited subjects, assessments or E-Learning activities. State and delivery location will be set as the system default.
[AX-5637] - Rooms and equipment can now be selected when adding workshops directly via the calendar. This allows for clash detection without need to check the relevant resource views.
[AX-5638] - The calendar now includes scheduling clash detection. When adding or updating an event or workshop, the form will colour red any clashing guests, trainers, rooms or equipment based on the date and times selected. See Calendar under aXcelerate help for more information.
[AX-5713] - You can now preview QTI Assessments in the Assessment Authoring area.
[AX-5785] - Assessment Engine enrolments will now show on the Contact View page (under E-Learning)
[AX-5901] - Grouped Workshop Data can now be retrieved from the /course/instance/search API endpoint (if the "Grouped Workshop Data in API Instance Search" flag is enabled under the Web & Other Integrations tab).
[AX-5910] - When creating a credit note offset both the transaction date and the transaction applied to date are now set to the credit note date. In prior versions, these dates were set to the date on which the transaction was created.
[AX-5910] - Users assigned to the "Finance Master" permission now have the ability to edit the date of all transaction types.
[AX-5934] - Archived assessments will now be filtered from the selectable options when setting up a workshop type or assessment plan.
[AX-5944] - Students can now submit evidence (multiple files) via the learner portal per assessment item and see any evidence/feedback they have previously provided. They can also now see individual items of feedback and any attached files from the assessor.
[AX-5967] - Employer ABN, Employer Mobile Number & Employer Legal Name have been added to the Employer Related Template Fields.
[AX-5988] - Assessments that are hidden for a class will now be seen on the Enrolment Summary page but will have a faded appearance to indicate they are hidden
[AX-5717] - An issue has been resolved with drilling down into an assessment while duplicating / deleting.
[AX-5796] - An issue has been resolved with detecting clashes for trainers assigned to a workshop where the current workshop being set up is a single day and falls in the middle of another workshop that runs over several days.
[AX-5803] - An issue where Image Library images would not display when a HTML space (%20) was in the name, has been fixed.
[AX-5877] - An issue has been fixed in the Learner Portal where the "Not Specified" Trainer was being used.
[AX-5886] - An issue has been resolved in the timetable feature that may have created some hidden duplicate workshop types.
[AX-5900] - An issue has been resolved with the ordering of workshops in a student's class enrolment view.
[AX-5907] - Additional validation has been added against the assessment engine pages (now requires Assessment View permission)
[AX-5918] - An issue has been resolved with viewing non-QTI assessment responses in the learner portal.
[AX-5936] - Assessment Engine enrolments are now controlled via the "Enrolment Add" permission, as opposed to the eLearning "enrolment" permission.
[AX-5974] - Viewing a certificate via the /contact/enrolment/certificate API endpoint now requires the Certification - View permission.
April 18th 2018
QTI response information is now available in the marking tab for auto-marked Online Assessment questions (e.g. multi-choice).
This includes the student's response, the correct response and any alternative solutions (for gap text).
Fixed-option custom fields are now available in the report builder as grouping fields and also can be the x-axis value on report charts.
The Online Assessment feature can now automatically trigger linked subject completions.
[AX-5594] - The Online Assessment feature will now automatically trigger linked subject completions for those clients that have enabled this feature.
[AX-5728] - Fixed-option custom fields are now available in the report builder as grouping fields and also can be the x-axis value on report charts.
[AX-5815] - Non-manual transactions that have not been applied to invoices or credit notes can now be deleted by users with the Finance Master permission.
[AX-5824] - The "Use NAT00030A" checkbox will now be unchecked by default for Victorian AVETMISS reporting clients.
[AX-5841] - As per QLD AVETMISS reporting requirements, the special subjects for supporting RTO claims SRTO1 and SRTO2 will now automatically report a "not applicable" delivery mode (NNN).
[AX-5855] - QTI response information is now available in the marking tab for Online Assessments. This includes the student response, the correct response and any alternative solutions (for gap text).
[AX-5871] - The sender's website has been added to the signature block of merge documents.
[AX-5895] - A new attendance figure for Number of Consecutive Sessions missed has been added to the Workshop Bookings - Warehoused report.
[AX-5707] - In the Assessment Engine authoring pages, when loading the next screen; IE and Edge users will get an animated loading icon.
[AX-5738] - Corrected an issue where double clicking the Tuition Fees Submit button could create multiple records.
[AX-5740] - A finance issue has been resolved on enrolments that have previously had a custom payment plan instalment invoiced and then changed back to a regular payment plan
[AX-5758] - Fixed an issue where title values not recognised by eWay were sometimes coming through. eWay only accepts title values of: Mr., Mrs., Miss, Ms., Dr., Sir., and Prof.
[AX-5792] - Fixed an issue where TAE portfolio types could not be completely removed from the settings area.
[AX-5800] - There was an issue fixed in the /courses/ API endpoint when the type parameter was sent as uppercase.
[AX-5813] - Fixed an issue where previously set up accredited workshops linked to subjects were not displaying those subjects when updating for when Online Assessments were enabled.
[AX-5831] - An issue has been resolved with the legacy assessments dashboard. This was related to loading large volumes of assessments on this widget.
[AX-5844] - HTML code will no longer show in the Opportunity data table field, on the Marketing > Opportunities page.
[AX-5848] - Prevented Chrome from auto-filling the email address field of new contacts, caused by a recent update to Chrome.
[AX-5857] - Fixed an issue where clients who use trainer competencies and creating an accredited workshop with a sub-set of subjects, the trainer menu was not adjusting to the newly selected subjects.
[AX-5903] - Previously enrolled assessments will no longer show on the Class Enrollee and Subject Drill Down pages when Online Assessments is switched off.
April 4th 2018
Date filters within the report builder are now more flexible.
For example, you can now report on dates between 7 and 10 days ago.
Users can now move assessment items between sections in the Online Assessment authoring tool.
Users can now filter on multiple values for custom field types checkbox, radio, select and multi-select in the report builder.
[AX-5603] - We have now added new date filters to make reports much more flexible, especially when using as input to the Workflow Engine. Users can now filter on date ranges of almost any combination, for example, a report where the value of a date field is between 5 and 10 days ago. See Report Builder for more information.
[AX-5727] - Custom fields in the report builder now support the operators, "Has a value" and "Has no value".
[AX-5727] - Users can now filter on multiple values for custom field types checkbox, radio, select and multi-select in the report builder.
[AX-5756] - Users can now move assessment items between sections in the Online Assessment authoring tool.
[AX-5793] - New fields have been added to the template builder for use in training plans:
- [Unit Delivery Modes AVETMISS]: Delivery modes in AVETMISS format (unit/subject level)
- [Qualification Core Units]: Number of core units (qualification/program level)
- [Qualification Total Units Required]: Total number of subjects required (qualification/program level - core + min required)
[AX-5808] - The assessment item name/title is no longer mandatory when authoring Online Assessments. If left blank, this will be substituted with the start of the question text in various parts of aXcelerate.
[AX-5816] - It is now possible to set the Service Date (against an invoice) via the /course/enrol API endpoint.
[AX-5833] - PDFs will now open in the browser in the Learner Portal (instead of downloading).
[AX-5696] - An issue with discounts has been fixed where the revised price was being recorded instead of the discount value.
[AX-5703] - An issue has been fixed for Online Assessments where students could submit attempts that were not visible to administrators.
[AX-5709] - An issue with the "Next Question" button appearing on the last item of a quiz has been fixed for Online Assessments.
[AX-5710] - An issue with raising maximum attempts for an enrolment in a quiz style assessment has been fixed.
[AX-5724] - Fixed an issue where using the Class Delivery Mode filter with more than one value or the Class Delivery Mode Predominant filter in the Classes - Warehoused report would cause an error.
[AX-5734] - An issue has been resolved in the organisations data-table that occurred when searching for organisations and a space has been put into the search string.
[AX-5746] - An issue has been resolved related to creating a new Online Assessments in a Chrome browser under Windows.
[AX-5753] - You can now 'cancel' when editing an online assessment item and this will close the item without saving any changes.
[AX-5754] - The eLearning Enrol Permission will no longer be ignored on the Class Enrolment page. Users who perform class enrolments who do not have the permission will no longer see and be able to enrol Contacts in to any related eLearning.
[AX-5764] - Fixed an issue where blanking out the organisation autocomplete search filter would cause the report builder to return no results.
[AX-5766] - Validation has been added to assessment item rating labels to avoid display issues in the trainer app. An issue was also resolved for observation checklist authoring (labels would swap if one was left blank).
[AX-5769] - An issue has been resolved with displaying the class link for NSW APL AVETMISS reports.
[AX-5777] - An issue has been fixed in Online Assessments that caused questions/tests to have errors or not function at all if certain special characters were used.
[AX-5780] - Fixed an issue where users were getting an error when trying to add feedback to an Online Assessment without first setting a score against it.
[AX-5780] - Updated the UI so that users cannot finalise an Online Assessment attempt without first setting a score for each item response.
[AX-5781] - Fixed an issue that allowed for duplicate notes to be created when clicking the submit button multiple times against an attempt submission.
[AX-5808] - An issue has been resolved with saving assessment item names.
[AX-5817] - An issue has been resolved with duplicating published assessment tasks.
[AX-5819] - An issue has been resolved with saving the model answer for QTI short answer questions.
[AX-5820] - A minor issue has been resolved with the character limit when authoring an assessment item.
[AX-5823] - Fixed an issue where some contact ID report builder fields were being treated as a single choice when they were, in fact, a multi-choice option.
[AX-5833] - Start and Finish dates on the home screen in the Learner Portal will now reflect the enrolment, instead of the class.
[AX-5839] - An issue has been resolved with updating assessment item ratings/marking criteria.
March 21st 2018
Users can now configure the fields they want to display on the main calendar.
Viewing QTI Online Assessment attempt details/responses in the Learner Portal has been greatly improved.
School Type and School fields have been added to class enrolments
[AX-5491] - For clients using Canvas E-Learning, there is now a new workflow automation action that will allow you to automate a regular poll to process completion data.
[AX-5544] - The assessment authoring and mapping UIs will now stretch to take up all available vertical space on the screen.
[AX-5545] - Added the ability to add questions/items immediately after any existing question/item in the assessment authoring tool.
[AX-5650] - Users can now configure the fields they want to display on the main calendar display via the "Configure" link under the filters menu. Fields can be selected, reordered, and each configuration can then be saved as part of a saved view. See Calendar - Display Fields for more information.
[AX-5624] - School Type and School fields have been added to class enrolments to facilitate the capture and reporting of the School Type Identifier AVETMISS field. See Program Subject Status & Enrolment for more information.
[AX-5650] - The client and contact hyperlinks have been added back in the rollover when hovering calendar events.
[AX-5671] - We have removed the marketing pane on the right side of the login page for students logging in via the /learnerPortal URL.
[AX-5704] - Viewing QTI Online Assessment attempt details/responses in the Learner Portal has been greatly improved.
[AX-5726] - There is now more visibility - including a warning - on the Online Assessment enrolment update page when an assessor is not assigned.
[AX-5726] - The Online Assessment enrolment view page now displays the assessor under the Enrolment Details section.
[AX-5772] - We have added a new filter to the calendar: Coordination Type. This will allow users to filter on workshop coordination type (Public, In-House, or Timetabled) and filter on "Grouped" workshops.
[AX-4762] - Fixed an issue where the USI Create function was not accepting the new country name for "The former Yugoslav Republic of Macedonia" as a country of birth.
[AX-5469] - An issue has been resolved with workshop room clash detection.
[AX-5575] - An issue has been resolved with loading subject details when 'drilling down' via a search.
[AX-5608] - Resolved an issue that could occur in the assessment authoring interface when rearranging the order of sections.
[AX-5677] - An issue has been resolved converting enrolments to tentative to 'in progress' so that the AVETMISS related fields have previously saved values loading into the form.
[AX-5678] - A display issue has been resolved with the assessment mapping review screen in Internet Explorer.
[AX-5693] - An issue on the Mark Assessment screen (Online Assessments) for Internet Explorer 11 users has been fixed.
[AX-5711] - An issue with using ampersands in the Assessment Name, Item or Section has been fixed (Online Assessments).
[AX-5733] - Fixed an issue where assessment instances created at the time of creating a class were not inheriting default assessors from the task level when the assigned class trainer was missing.
[AX-5739] - Fixed an issue where a user could not distribute a forecast past the next year in a marketing user task.
[AX-5751] - Fixed an issue where clients using a TAE portfolio type was then no longer able to delete any portfolio types.
[AX-5757] - Fixed an issue where sometimes the "Create New Event" popup window fails to appear.
[AX-5766] - An issue has been resolved with marking criterion in the assessment authoring tool.
March 7th 2018
|Assessment plans can now be applied to an existing class
Filtering in the calendar has been improved
When filtering on domains or users, the Trainer and Rooms views will be reduced to remove non-applicable rows or columns.
A trainer can now be selected when enrolling students into a class
[AX-5523] - Users can now remove the mapping between assessment tasks/items and training components in the Online Assessment feature.
[AX-5542] - Assessments in the new Online Assessment feature now have several icons that will display on the enrolment page to indicate the status of the assessment.
[AX-5577] - Assessment plans can now be applied to an existing class.
[AX-5586] - When reporting for AVETMISS, the NAT00010A file will now only be used where no national training organisation identifier has been recorded.
[AX-5590] - Information bubbles have been added to some Template Default types to explain what they are used for more clearly.
[AX-5593] - For clients using the new Online Assessments feature, the assessor assigned to the student upon enrolment will now take (in order of preference) the enrolment trainer, the class trainer, the default assessors assigned to the assessment instance. It is very important to note that trainers must also be a user in the system in order to be assigned as the assessor.
[AX-5593] - Administrators can now select an alternate trainer when enrolling students into a class instance.
[AX-5606] - Performance improvements have been made to the Online Assessment user interface for accounts with significant numbers of assessments.
[AX-5647] - The value "25 - Successfully achieved intended outcome" has been added to the list of Program Status IDs for Victorian enrolments.
[AX-5651] - Filtering in the calendar has been improved. When filtering on domains or users, the Trainer and Rooms views will be reduced to remove non-applicable rows or columns.
[AX-5651] - Trainer asset bookings will now be filterable by domain if the trainer's user is set to a specific domain. Trainers not set to a domain will not be filtered as they will be considered to be members of ALL domains.
[AX-5652] - On the calendar, the Training Categories filter now only applies to workshop type event entries. To filter out other events you can combine this filter with the "Entry Type" filter.
[AX-5660] - We have updated our AVETMISS reporting tool to allow for a completion date to be added to a cancelled enrolment without generating a NAT00130 file (applies to all states other than VIC).
[AX-5469] - An issue has been resolved with workshop room clash detection.
[AX-5499] - Now when a contact is removed from a waitlist they will be removed from the workshop instance they were waitlisted on as well as the waitlist report.
[AX-5520] - An issue which caused an incorrect error (when the Type parameter was not passed) in the API endpoint /course/enrol has been fixed.
[AX-5592] - An issue has been resolved for clients that have the "Auto Generate Learner" setting enabled when booking students on workshops that do not have a valid/unique email address.
[AX-5598] - An issue has been resolved with updating attendance in Internet Explorer.
[AX-5630] - Notices and Resources will no longer be hidden (under the show more/less link) in The Learner Portal Accredited Activity screen (non Turbo).
[AX-5634] - Accredited discounts can now be applied with VET Student Loan courses. When enrolling a student, the Unit of Study costs will have to be adjusted manually after the discount has been applied.
[AX-5636] - An issue has been resolved when creating a class using an assessment plan that is linked to a non-accredited course.
[AX-5651] - We fixed an issue where the Equipment view on the calendar was being hidden for users with a domain
[AX-5716] - Fixed an issue where users assigned to a domain were unable to download a VET Student Loan student report
[AX-5720] - The RAPT Qualification Issued Flag will now only be reported where a full qualification award has been issued (red ribbon) to better reflect the RAPT specifications.
[AX-5670] - Our RAPT reporting version dropdown has been updated to reflect RAPT version 3.2, which is the same structure as RAPT 3.1.
[AX-5670] - AVETMISS 8.0 and RAPT 3.2 will now be the default versions when running these reports.
February 21st 2018
[AX-5511] - The assessment item/question type "Gap Text" has been added for QTI online quizzes, which requires the student to enter text responses in line with the question text. Please see Assessment Authoring and Mapping for more information.
[AX-5154] - We have added a new "Subject Type" field which allows subjects to be flagged as "Internal". Internal subjects will not be reported for AVETMISS. See Managing Subjects for more information.
[AX-5543] - We have improved the marking interface for the Online Assessments feature for manual assessment submissions.
[AX-5558] - Added the .bmp MIME type definition to improve downloading of this older image format.
[AX-5559] - We have improved clarity around the reporting queue to let clients know that queued reports will only be available to download for 7 days after they finished processing.
[AX-5614] - *Request from our Ideas Forum* We have changed the subject line when sending LE/ES Surveys.
[AX-5625] - Validation has been added to the Upload Evidence form within the trainer profile feature to prevent submitting the form when no portfolio item had been selected.
[AX-5625] - Portfolio items that are linked to trainer profile evidence are now indicated with a chain icon in the contact portfolio area which lets you view the related evidence record. The delete button for these records is now greyed out, as these records cannot be deleted to preserve audit history.
[AX-5449] - An issue has been resolved with the 'sync dates with cohort schedule' feature when updating an existing enrolment with additional units.
[AX-5469] - An issue has been resolved with workshop room clash detection.
[AX-5488] - An issue has been resolved and the agent set against a class enrolment will now display in a template correctly for templates sent via a class. This value will default to the agent set against the contact if there is no agent set against the class enrolment.
[AX-5507] - An issue has been resolved with merging organisation records with associated accounting/enrolment data.
[AX-5555] - Resolved an issue where selecting nothing in Assessment Engine dropdowns would show as 0.
[AX-5568] - Resolved an issue with highlighting on the mini-calendar picker when in week view with a view mode other than Standard.
[AX-5570] - An issue has been resolved where it was not shown why a contact that was created as a marketing agent could not be deleted.
[AX-5574] - Resolved an issue where the Assessment Overview appeared not to save.
[AX-5588] - Resolved an issue where Assessment Tasks could be published without having any Assessment Items attached.
[AX-5592] - An issue has been resolved for clients that have the "Auto Generate Learner" setting enabled when booking students on workshops that do not have a valid/unique email address.
[AX-5596] - Resolved a display issue within the Workshop page which occurred when there are multiple complex dates which are the same.
[AX-5611] - Resolved an error with the student link in the Legacy Assessments widget to correctly link to the student's contact view page. The Assessments widget has been renamed "Legacy Assessments" to differentiate it from our new "Online Assessments" feature.
[AX-5621] - Updated the contact/enrolments API and consequently the client portal to only show enrolments where the contact was a member of the client organisation at the time of enrolment. This change only affects calling the API from a client User.
[AX-5626] - An issue has been resolved where the subject name column of the [Subjects Table] certificate element would not be properly aligned when the outcome cell wraps over more lines than the subject name cell when using the outcome format of "description".
February 7th 2018
[AX-5077] - For our Turbo Clients using the Assessment Engine, you can now add mapped Assessment Tasks to Accredited Workshops.
[AX-5427] - Assessment plans can now include unmapped assessments. The units to link to the assessment are selected when setting up the class. Workshops can also include unmapped assessments. These are linked to all units attached to the accredited workshop type.
[AX-5357] - The finance system has been updated so that invoices or credit notes marked as VOID will no longer appear by default when you search for these items. You are still able to explicitly search for VOID and non-VOID records in the advanced search.
[AX-5476] - Updated the contact view page to allow users to easily right-click and save note attachments without having to open them in a new window first.
[AX-5498] - Removed the "Default Legacy Assessments" button on the Program edit page for clients with this feature disabled.
[AX-5506] - Validation in contact creation forms has been relaxed: EmailAddress is no longer a required field when calling the create contact API The Contact Add/Update page will no longer require contact details (one of email, phone, or address) [AX-5539] - We have added "Workshop ID" to the hover display when viewing workshops on the calendar.
[AX-5540] - The new drag-and-drop calendar has been improved to be easier to use. Updating an event is now only a single click. For Workshops and other events that cannot be updated on the calendar directly, clicking them opens their details in a new tab.
[AX-5547] - Legacy assessments will no longer appear when creating a new class for clients that have disabled the feature disabled.
[AX-5413] Resolved an issue where merge document attachments with filenames longer than 100 characters were not being handled correctly. Resolved an issue where sending merge documents with CC recipients was incorrectly reporting sending errors on the following report page.
[AX-5492] - An issue has been resolved so manual changes can be made when sending multiple workshop booking confirmations through the legacy booking confirmation system.
[AX-5497] - An issue was resolved for Accredited Workshop Assessments (Turbo) where default dates were not flowing on to the student enrolment page, in a class linked to a workshop.
[AX-5501] - Resolved a styling issue with the mini-calendar picker in the new drag-and-drop calendar
[AX-5514] - Resolved an issue causing some units to be unable to receive unit updates from training.gov.au
[AX-5556] - An issue has been resolved with attempting to delete an enrolment where a finance model with additional items was previously attached. Note that if these items are invoiced, the system will still prevent deleting the enrolment.
January 24th 2018
[AX-3411] - A new Agent Commission Report has been added to the Report Builder for Clients who use Marketing Agents. There is a Kat & Katie Show on the Agent Commission Feature available here.
[AX-4161] -"OVS (Overseas)" and "OTH (AUS)" state types & Country are now available to be selected within Learner Portal "My Details" Page.
[AX-4284] - Resource Library Documents that are set to "Public", and NOT "Student" access permissions will no longer be displayed within the Learner Portal. Documents that have been set to display to Students will remain unchanged.
[AX-4492] - The Auto Generate User feature will no longer generate a User record for Tentative bookings in Public Workshops. The User record will now be generated when the booking is confirmed.
[AX-5340] - The "lunchtime" option within the class timetable page can now be configured. Remove the time from both fields to not display a lunchtime on the timetable.
[AX-5432] - Occupation Identifier (ANZSCO) and Industry of Employment (ANZSIC) fields have been added to the Learner Portal AVETMISS Section of the "My Details" page. These will only appear for Victorian RTOs.
[AX-5407] - An issue has been resolved with pre-selecting a trainer when creating an accredited workshop via the calendar.
[AX-5429] - An issue has been resolved which would cause an interim activity end date elapsed warning to appear for withdrawn units with 0 hours under Smart and Skilled reporting validation.
[AX-5475] - An issue has been resolved with displaying TinCan statements that have been generated by a package that has not defined a language type.
January 10th 2018
[AX-4877] - Users with the user management permission can now run Access Log1 and Access Log Summary2 reports which will show: Session information (i.e. user, login time, logout time) Aggregated session information (i.e. for each user - earliest login, most recent login)
[AX-5077] - For our Turbo Clients using the Assessment Engine, you can now add mapped Assessment Tasks to Accredited Workshops.
[AX-5113] - The Funding Removed Flag and Employer Invoiced Flag fields have been added for RAPT reporting. See RAPT Funding for more information.
[AX-5116] - The new AVETMISS 8.0 field VIC Program Status ID has been added. See Victorian AVETMISS Fields for a summary of all VIC-specific fields.
[AX-4813] - The Invoicing for an Accredited Enrolment page has been improved to better support VET Student Loans and allow clients to invoice individual units of study based on the remaining student contribution amount after deferred amounts.
[AX-5168] - An issue has been resolved causing the Reporting Cache timestamp to be a day behind it's actual currency.
[AX-5264] - The calendar will now resize to fill the window if there is extra white-space, both horizontally and vertically.
[AX-5301] - Workshop Training Categories are now available as a Grouping option in the Report Builder for several reports.
[AX-5302] - The start and end dates that are assigned to a unit enrolment when booking on an accredited workshop will now default to the class start/end dates if these are set, otherwise it will use the workshop start/end dates.
[AX-5338] - Changing the trainer for an accredited workshop will now give you the option to also update the trainer assigned to linked class enrolments.
[AX-4592] - An issue was resolved where some special characters in custom fields were not being rendered correctly in the report builder when exporting to Excel or CSV.
[AX-4683] - An issue has been resolved with legacy assessments that have default date offsets set up and are added to a class with no start/end dates - these were using a base date of 1900-01-01. The start/end date for a legacy assessment is now left blank in this case, and users can also now remove due dates (i.e. this is no longer a mandatory field).
[AX-4685] - An issue has been resolved where invalid date parameters were ignored in the API for course/instance/search. It will now return a 422 validation error if, for example, an invalid date string such as 2018-02-30 were passed.
[AX-5197] - An issue has been resolved when issuing certificates for student on a per hour or per unit finance model, it was reporting the wrong amount outstanding for students still owing tuition fees.
[AX-5291] - The generic error message when trying to merge organisations that have related finance/enrolment data has been improved to identify the organisation that has the related data and notify the user of the issue.
[AX-5310] - An issue has been resolved with the class bulk set outcomes page where students with final but non-competent outcomes were not having their actual end date set.
[AX-5318] - An issue has been resolved so you can now delete an enrolment that is linked to a contract reconciliation if all the reconciliation invoices have been voided.
[AX-5341] - An issue was fixed with the /course/enrol endpoint when using type "EL" and generating an invoice - the Finance Code ID was applied to the invoice item instead of the Finance Code.
[AX-5343] - A minor issue has been resolved where the State/Reporting format version field was sometimes not correctly being pre-filled when running an AVETMISS report for a specific enrolment or class that was in a state different to the client default state.
[AX-5348] - An issue has been resolved where workshops might not appear on the main workshop search by date page if they had been edited via the new calendar.
[AX-5352] - An issue has been resolved where the system generated note regarding a reset password notice was sometimes being assigned to a different contact based on the same email address.
[AX-5360] - An issue has been resolved with filtering an AVETMISS report by multiple contract schedules.
[AX-5362] - An issue was resolved in the Calendar for Workshop & Grouped Workshop Participant counts.
[AX-5419] - An issue was resolved on the Additional Options page, when saving additional settings with Legacy Assessments Off
[AX-5421] - An issue has been resolved that prevented cancelling a student from a workshop if the linked class did not have the state set
[AX-5428] - We have fixed issues and improved the usability of the Learner Portal Feedback form. Students will now see who the feedback will be going to prior to submitting, and only feedback of type "Complaint" will have the option of marking it as a formal complaint.
[AX-5434] - An issue has been resolved that was preventing some legacy finance models being duplicated successfully